The importance of effective IT Asset Management

Management of IT assets effective: as we know, there are huge savings to be made on software within an organization through the management of software assets.

About hardware assets. Is there cost savings on desktops, laptops, physical servers, etc.?

With the effective management of IT assets, great savings in hardware and software can be achieved. Save even more financial resources for an organization through (IT Asset Management).

IT asset management: Hardware

Hardware IT asset management, in principle, is the management of physical components (desktops, laptops) and computer networks, from the stage of purchase to the withdrawal of the asset. 

Above all, management needs to be part of the overall scope of the organization and the processes need to be aligned with other IT processes to ensure that HAM is a big part of it.

Like software, hardware needs to be managed correctly to ensure that the organization is getting the most out of IT assets. 

Certainly, the processes must be in place to manage the asset from the point of application until the moment the asset is withdrawn.

The effective management of hardware IT assets as a result can positively affect the amount of time required to fix hardware problems. 

With the processes of IT assets correct and a good education and understanding of these processes, in fact end users will have the time necessary to fix, order or purchase drastically reduced hardware. In such a way that it will leave the ITSM team ( Information Technology Service Management) concentrated in other areas.

IT Asset Management

IT Asset Lifecycle Management: Hardware

Hardware IT assets have a complex life as does software. However, the hardware needs to be managed in a slightly different way.


The main stages of the hardware asset lifecycle:

  • Hardware Order
  • Purchases
  • Installation of company image / software
  • Deployment, development
  • Usage (Any problem? Need an update? Accidental damage)
  • Storage / Not in use
  • End of warranty or maintenance
  • Retirement
  • Disposition

In fact, depending on your country, there are several legal ways to make money by disposing of old hardware. 

There are organizations that buy the organization's old hardware and then sell it as 'reconditioned'. There are also recycling companies, charitable organizations and schools to which the organization can donate its old hardware.

Therefore, it is important to remember that you need to clear all data from the hardware before the asset is deleted. This undeniably needs to be part of the retirement process. 

In addition, organizations can be fined large amounts of money if their data is not removed correctly or correctly from hardware assets before being disposed of. 

Not only that, it is a huge security risk, so it is something that must be done anyway.

About HAM and SAM in Asset Management

https: O Hardware Asset Management (HAM) and the Asset Management Software (SAM) go hand in hand. A SAM project will not work as effectively or successfully without the implementation of HAM processes or some form of HAM management framework.

It is important to remember that, with any project related to new software, hardware considerations must certainly be addressed as well. Similarly, this is especially true for any new software requested that is not on the list of approved software. 

Technical software or cutting-edge graphics software may require specialized hardware equipment to run correctly.

SAM processes need to incorporate HAM and vice versa. As we mentioned several times in this article, you cannot run them effectively or properly one without the other. 

However, the software has impacts on the hardware (are the hardware specifications powerful enough to run the software?)

The importance of effective IT Asset Management 3

And the hardware impacts on the software (legacy software that works only on certain specific desktops). Interrelating the two disciplines and having a general ITAM process that considers hardware and software issues is the best way to effectively manage IT assets, ensuring compliance with both hardware and software.

Cost savings in IT Management

Having HAM processes in place can save a lot of money for an organization, both in hardware and in subsequent software. THE IT asset management or hardware assets, over the entire life cycle can lead to a reduction in hardware costs over the life cycle of the organization.

  • Reduced maintenance costs
  • Reduced hardware budgets
  • Reduced software spend
  • Potential to save money through disposal processes

An important aspect is to capture financial information about the hardware life cycle, which helps the organization to make business decisions based on significant and measurable financial objectives. 

It also helps organizations to budget IT budgets for the next few years. software and hardware assets, justifying HAM and providing transparency to IT stakeholders.

O hardware asset management it also helps with annual hardware spend. Implementing a process to manage existing assets reduces the time and money spent on identifying the need for new pieces of hardware. 


Knowledge of the specification, location and department of where the hardware asset is located, allows the call center to recover all machines that are no longer needed or a user who has already left. 

It also helps to keep track of hardware assets that are "in stock" and ready for deployment. 

The implementation of these processes helps to save not only money, but also a lot of time in the SLAs of the service desks (service level agreements).

Return on investment (ROI)

When implementing a successful HAM property, you will quickly see a return on your investment, both financially and over time.

Gain Financial on thee

Financial ROI in HAM is very similar to software asset management. There may be big savings and cost cuts in the beginning, but over time these savings will be minimal. With the right processes, the right tools and data, the ROI in the long-term HAM it will be a constant reduction in the money spent on hardware and also a reduction in the IT budget for hardware. This money can be invested elsewhere in IT or in another department to help the overall success of the organization.

Saving Time of IT

With an effective HAM program, the organization will save a lot of time in managing hardware assets. HAM processes speed up Service Level Agreements (SLAs) for hardware requests or incidents and generally make hardware management much easier. This will also reduce the time impacts on the end user who has a hardware-related incident problem, thereby reducing any “downtime” that they may experience.
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